Document Queue
Overview
The Document Queue is the central repository displaying all documents available in your Docspire account. This includes sample files, manually uploaded documents, and files received through integrations. It provides a unified interface to view document metadata, check processing status, and perform actions on individual or multiple documents.
The Document Queue functions as a document management list where you can:
View all documents and their current status at a glance
Access key metadata including document type, source, and processing results
Initiate actions such as processing, reviewing, or viewing results
Manage documents through filtering, searching, and bulk operations
Access the Document Queue by:
Clicking Document Queue in the Main section of the navigation panel
Navigating from the Home page after uploading documents
Document Information Display
The Document Queue presents document information in a structured table format with customizable column visibility:
Default Fields (Always Visible)
File Name – Original name of the uploaded or integrated document
Type – Document classification category (Purchase Order, Pay Slip, Bank Statement, ID, etc.)
Actions – Available operations based on current document status
Optional Fields (Can Be Disabled or Enabled)
Status – Current processing state (Pending, Running, Success, In Review, Error)
Source – Document origin (Manual Upload, Integration, API)
Document ID – Unique system-generated identifier for each document
Priority – Processing priority level assigned to the document
AI Extraction Accuracy – Percentage confidence score of the AI model's data extraction
Validation Score – Percentage of business rules and validation checks passed
To customize which fields are displayed:
Click the Columns button in the top-right corner
Select or deselect fields from the dropdown menu
Changes are applied immediately to the document list view
Document Status Types
Documents progress through various statuses during their lifecycle:
Pending – Document uploaded and awaiting processing
Running – Currently being processed by the system
Success – Processing completed successfully without errors with extracted data available
In Review – Requires human verification due to validation rules or confidence thresholds
Error – Processing failed due to technical issues or unsupported format
Rejected – Document rejected with notes through the Review Action
Performance Metrics
The Document Queue displays key performance indicators for processed documents:
AI Extraction Accuracy – Percentage confidence of AI model extraction
Displayed as a percentage (e.g., 91.83%)
Higher scores indicate more reliable extraction
Validation Score – Compliance with configured business rules
Shows percentage of passed validation checks
Helps identify documents requiring additional review
Filtering and Search Capabilities
The Document Queue provides robust filtering options to manage large document volumes:
Filter Options
Document Type Filter – Select specific document types using the "All Types" dropdown
Priority Filter – Filter by processing priority levels using "All Priorities" dropdown
Search Bar – Find documents by name, ID, or partial text matching
Bulk Operations
Select multiple documents using checkboxes to delete multiple selected documents in one go.
Document Actions
Available actions vary based on document status and processing state:
For Pending Documents
Process – Initiate document processing manually
Delete – Remove document from queue
For Running Documents
Track – Monitor real-time processing progress
For In Review Documents
Review – Access the review interface to verify and edit extracted data
Track – Review processing history and timeline
Reprocess – Restart processing with optional feedback
For Successful Documents
View Results – Access extracted data in Refined or JSON view
Track – Review processing history and timeline
Reprocess – Restart processing with optional feedback
For Rejected Documents
Reprocess – Restart processing with optional feedback
Review Interface
Documents requiring review provide comprehensive human validation capabilities:
Review Features
Refined View – Structured display of extracted data with visual field highlighting
Error fields marked with validation message/s for correction
Inline editing capabilities
JSON View – Raw data format for technical review
Direct JSON editing
Review Actions
Approve – Accept extracted data with or without editing to complete document processing with Sucess status.
Reject – Reject document with notes.
View Results Interface
Successfully processed documents offer multiple data access options:
Data Views
Refined View – Data in formatted, business-friendly presentation
JSON View – Data in raw JSON format
Export Options
Access extracted data in various formats:
Download as JSON
Download as CSV
Download as Excel
The export options are available through both the View Results action for successful documents and the Review interface for documents under review.
Integration with Other Features
The Document Queue works in conjunction with other Docspire components:
Document Tracking – Click "Track" to open detailed processing timeline and stage-by-stage monitoring
Integrations – Documents received from connected systems automatically appear in the queue
Workflows – Automated processing triggers based on workflow configuration
Use Cases
The Document Queue supports various document management scenarios:
Document Repository – View and manage all documents in one centralized location
Status Monitoring – Quickly identify which documents are pending, in review, or successfully processed
Quality Control – Access documents requiring review and validate extracted data
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